Tips for Selecting a Web Conferencing Package

In Business Buy Guide, Phone Conferencing Systems, VOIP System Quotes, Web Conferencing Systems on October 11, 2010 by businessbuyguide Tagged: ,

Web conferencing has made it easier and more convenient to do business with people in other cities or countries. Aside from allowing users to hold live meetings online, web conferencing comes with many other useful features such as file sharing and instant messaging.

When it was first introduced, web conferencing was only utilized by large-scale companies due to its high price tag. Today, however, prices have gone down, and even small businesses and individuals can avail of web conferencing services.

All businesses can benefit

Service providers offer various web conferencing plans. A pay as you go package is ideal for people who do not conduct web conferences very often. Prices range from $0.08 – $0.40 per minute per participant for video, plus $0.08 – $0.25 per minute for audio.

Other plans include a fixed number of allowed participants and a time limit. This type of web conferencing package can cost $50 – $200 per month. Some service providers charge an additional setup fee, while others do not.

For businesses or individuals that hold online conferences all the time, an unlimited web conferencing package would be the best match. Prices for this type of plan can go from $150 to $3,000 per month.

Aside from the basics, web conferencing packages can also come with extra features such as interactive support, reservation confirmation, and private lines. An operator assisted web conference can cost $1,000 – $5,000, depending on the participation of the operator. Recording and archiving, which is a great tool for saving information for future reference, can be availed of for $50 – $250 per meeting.

When choosing a web conferencing plan, some of the things that you must take into consideration are:

  • The expected number of participants. Will it be the same for every meeting or will it change?
  • The type of content to be presented. Will you be using documents, spreadsheets, PowerPoint slides, or web-based applications?
  • The number of meetings to be held each week, month, or quarter. Will usage vary depending on the time of the year?
  • The amount of technical support you will need. Keep in mind that different service providers offer different levels of customer service.
  • And of course, your monthly budget.



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